Is it attainable to have one report for every constituent at a college? The brief reply is not any, not if you wish to use your information in significant methods. Your college has a wealth of significant data—enrollment purposes, pupil information, monetary information, donor and alumni information—and stakeholders with completely different necessities and talents. Your tech stack might want to evolve and broaden, making having one report for all of your options unimaginable. However what I’d guess you’re actually after isn’t one report—it’s full management over your information—and that IS attainable.
At Miami Nation Day Faculty, we realized that we had to surrender on the idea of getting one report. We knew that there was data in a single a part of the system that could possibly be very helpful for one more workforce. Nonetheless, we didn’t need, for instance, an enrollment clerk to have the ability to change data upon which a enterprise officer relied. Colleges want particular, purpose-driven software program and purposes for enrollment, lecturers, fundraising, accounting, and extra. So, we invested in a linked platform.
Our Linked Expertise
As a result of we selected Blackbaud’s Whole Faculty Resolution, I can now toggle backwards and forwards from a household report in our pupil data system to that very same household in our fundraising software program. Blackbaud offers us role-based entry management to assign credentials all through the platform, so somebody with full entry in enrollment could solely have view entry in tuition administration or fundraising. Everybody can get the whole lot they want with their distinctive safe login.
We nonetheless wanted to create a constant coverage or apply for sharing information all through the college. We requested ourselves:
“What if there’s a greater option to construction our assets?”
We took two steps:
1. We created a centralized information administration workforce. As a substitute of getting siloed roles, we realigned current data-related positions on campus to type a brand new division. We had information in submitting cupboards and onerous drives within the decrease college, center college, and higher college, in addition to in our software program techniques. A few of the information was redundant; some was contradictory. We had been in a position to pull the whole lot into one built-in system beneath one workforce. This unified method empowered us with consistency in our information administration practices.
It additionally gave us important redundancy, permitting workforce members to be extra versatile concerning after they take well-deserved time without work from work. They now know that their teammates can fill in when they should take the time we should always all be taking to relaxation, recharge, and are available again reinvigorated.
2. We fashioned a “One Faculty Committee” to go above and past information. We wished to align enrollment, lecturers, growth, and monetary administration pursuits to make sure we had been all rising in the identical path. The committee promoted the significance of getting centralized reporting. After we aligned current positions, we had been in a position to justify creating a brand new function—a reporting analyst place—to develop superior reporting by utilizing Blackbaud APIs (utility programming interfaces) with exterior platforms like Microsoft Energy BI™. And that individual doesn’t must know the way to write code to assist us accomplish our objectives. The instruments and APIs inside our Blackbaud merchandise are designed to be intuitive.
As soon as the committee completed its function, we transitioned to having recurring conferences with our heaviest information shoppers, who additionally occur to be our heaviest information contributors. With the knowledge extra accessible and out there, we are able to create extra finessed studies for our government, admissions, fundraising, and monetary groups—this kind of reporting used to take hours to compose. Now, if a board member or enterprise officer asks for a report, we are able to rapidly produce one utilizing tables, line graphs, or charts and ship a PDF or hyperlink to the report. Some stakeholders are extra visible, whereas others are extra numbers-driven. With Blackbaud’s versatile APIs, we are able to use no matter format is greatest for every viewers.
Knowledge Shouldn’t Get within the Manner
The professionals in our faculty places of work have their experience, and that’s the place we would like them to pay attention their time, effort, and vitality. That’s why we invested in a linked software program resolution and specialised reporting, empowering our stakeholders to make data-driven choices confidently with easy accessibility to the knowledge they want. Our reporting and instruments have helped us break down departmental silos and supply a extra holistic view of college operations.
Reaching “one report” is probably not attainable. Nonetheless, so long as you’ve a standard login and expertise with open APIs and adaptability, you possibly can handle your information successfully and drive strategic enterprise choices at your college.