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Why Fleet Carriers Ought to Create Their Personal Accident Monitoring and Evaluation Software

This publish is a part of a sequence sponsored by IAT Insurance coverage Group.

Different bonnet makes and models of professional big rigs semi trucks with commercial cargo on semi trailers standing in row on the industrial truck stop parking lot waiting for unloading

The Federal Motor Service Security Administration (FMCSA) is bringing Accident Recordkeeping Necessities again to the long run.

Retired after the Compliance, Security, and Accountability (CSA) program was initiated over a decade in the past, the FMCSA is hoping to revive the Accident Recordkeeping Necessities to assist the Administration higher assess the security of on-the-road automobiles and probably discover avenues to forestall and scale back the severity of future accidents.

As a sign of what sturdy information-gathering can do for security, the American Transportation Analysis Institute experiences that crashes decreased by 7%, and hours-of-service violations went down by practically 17%, between the 2018 introduction of the Digital Log System and 2022.[1]

Feedback on the brand new necessities will likely be accepted till October 10, 2023, however with the American Trucking Affiliation and different trade stakeholders supporting its renewal, there may be each indication Accident Recordkeeping Necessities will ultimately turn out to be a rule.[2]

No matter when the brand new Accident Recordkeeping Necessities turn out to be a rule, sustaining a sturdy accident monitoring evaluation device is useful to all fleets, each giant and small, because it:

  • Provides a deeper understanding of the basis causes of accidents and violations,
  • Can decide prices,
  • And drive insights on how greatest to forestall them

Constructing a easy accident monitoring and evaluation device

Constructing a device that goes past what’s DOT-reportable to incorporate all incidents, together with near-misses, can assist fleets determine habits that drives losses or potential losses, and different contributing components, together with cargo and employee’s compensation claims.

For instance, a fleet may discover quite a lot of lane-change and merging accidents, which could imply it’s price equipping present vans with lane-departure warning programs or buying new automobiles which have them.

Constructing a device doesn’t require an funding in new software program. Fleets can use a spreadsheet or digital monitoring instruments to seize and set up all pertinent info. Take into account together with the next information factors in your trending and evaluation report, a lot of that are already being collected by fleets:

  • A short description of the incident. Develop your situation of the accident, and what the contributing components could possibly be.
  • Take into account whether or not the accident is DOT-recordable. That would come with if there have been a fatality (no matter fault), if the insured driver is cited for the accident, if somebody goes to the hospital, or if the car is towed and the driving force is cited. Additionally, use this to make sure you’re in compliance with drug and alcohol testing.
  • Contributing components. Document something that might have had an impression on the incident corresponding to driver fatigue, driver was misplaced, the driving force was over hours, the driving force was impaired, climate circumstances, time of day, day of the week, visibility, visitors degree, street circumstances, location, inspection particulars. To expedite the gathering of the info, a fleet can obtain the SMS (security measurement system) that feeds into CSA.
  • Prices related to the accident. Observe any prices that the fleet and/or its insurers bore due to an accident, together with insurance coverage deductibles, uninsured prices, coaching and hiring, offboarding related to having to dismiss a driver, rental to interchange a truck whereas it’s being repaired, or any cash that modified palms due to the accident.
  • Observe preventable accidents and non-preventable accidents. This goes past who the insurer says was at fault. Be aware whether or not there have been affordable actions that might have been taken, corresponding to honking the horn or extra shortly making use of the brakes, to forestall an accident.
  • Submit-accident, consequential actions. The purpose of gathering this info is to offer insights into post-accident, consequential actions that would cut back the danger of additional incidents. Is a sure driver the difficulty? Ought to the upkeep program be enhanced? Ought to a sure buyer be dropped as a result of their necessities have led to extra accidents?

The significance of gathering information just isn’t merely within the info itself, however the tales it tells you about what is occurring along with your fleet. Collectively they’ll hopefully assist you run a safer operation — and maybe a cheaper one, too.


Have a query on how you can mitigate threat? E mail for an opportunity to see your query answered in a future weblog.

By Chris Parker and Nancy Ross-Anderson

[1] American Transportation Analysis Institute, “Predicting Truck Crash Involvement: 2022 Replace,” October 2022

[2] Transport Subjects, “FMCSA to Renew Plans for Carriers to Maintain Accident Data,” Aug. 8, 2023


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